Trainee Administrative Assistant

Trainee Administrative Assistant (Modern Apprenticeship in Business & Administration)

Fixed term for 2 years due to post being an apprenticeship.

Real living wage applies.

30 hours per week, Monday to Friday.

This post will be based at Link’s Edinburgh office.

The Role

At Link, people are at the heart of everything we do. Our people have made our award-winning social enterprise the success it is today and as it continues to grow, we want them to be the best they can be and to reach their potential.

Link has an exciting opportunity for a Trainee Administrative Assistant role which is supported by a Modern Apprenticeship in Business & Administration. As part of the apprenticeship, the successful candidate will undertake a SVQ2 (SCQF 5) in Business Administration in year one, progressing to a level SVQ3 (SCQF 6) in year two.

As a Trainee Administrative Assistant, you will learn to understand our business, customers and services and we will provide you with the necessary practical on-the-job and formal training to help build your confidence and improve your admin and customer service skills. The role involves learning how to provide first class front of house and office management services as well as providing general administrative duties including typing, document formatting, photocopying, scanning, dealing with correspondence and many more.

About You

You will be experienced in the use of Microsoft Office and have experience in working with people either in a professional or personal capacity.

You will be keen to learn and develop, take on new challenges and have an organised and logical approach. Being interested in people and being honest, open and approachable are essential requirements for this role.

In return you will be offered the opportunity to enhance your skills and knowledge through employee training and development. You can expect to work in a supportive, trusting and transparent working environment, with the autonomy to offer creative and innovative solutions whilst maintaining Link’ s values; Responsibility, Empathy, Social Impact, Participate, Equality, Challenge and Transparency.

For further information on the main position accountabilities and a comprehensive list of the essential and desirable criteria required for this post, please refer to the Job Specification in the Job information Pack above.

What’s in it for you?

As an Investor in People, we strive for continuous improvement through the management and growth of our staff, offering a wide range of training and development opportunities.

As a Link employee, you'll likely benefit from the following:

• 35 days’ holiday per year (inclusive of public holidays) pro rata plus an additional 1 day’s pro rata holiday per year after 1 years’ service up to a maximum of 40 days per year
• Opportunity to buy and sell holiday days
• Enhanced company sick and family friendly pay
• Access to paid qualifications and a wide range of learning and development opportunities and funded professional membership
• Defined contribution pension with matched generous employer pension contributions plus salary exchange and additional voluntary contribution options
• Access to a Salary Exchange car leasing scheme, subject to the terms of the scheme
• Life assurance scheme providing death in service benefits
• Healthcare cash plan for employees (and dependents) to support health and wellbeing plus discounts on shopping, restaurants and other services
• Employee assistance programme for employees and their immediate household dependants to support health, mental and financial well-being
• Access to purchase annual corporate clothing vouchers
• Annual flu vaccination
• Access to a credit union savings and borrowing scheme
• Cycle to work scheme
• Access to discounts on mobile airtime plans and much more!

For a full list of benefits available to employees, please see the following link - Work with us | Link Group

You will work with colleagues who offer support to ensure our customers' expectations are met. In return, we are looking for applications from people who will contribute to our aims and work to the highest professional standards.

This role is subject to Level 1 Disclosure check under the Disclosure (Scotland) Act 2020.

Closing Date: Midnight on Sunday 4 October 2026.

Interview Date: Interviews are being held on Tuesday 3 November 2026 at Link's Edinburgh Office.

How to Apply

Our online application method is the most efficient way to apply and can be started by clicking the “Apply Now” button below. You must complete an application form to be considered for any of our vacancies but you don’t need a CV to apply for our positions. Also, if you aren’t sure about how long you have to fill in the form, you will be able to save it and return to it by clicking on the ‘My Applications’ tab of the vacancy search page and entering your username and password.

We can offer suitable alternative methods to apply if requested including although not exclusively; hard copy, Braille and audio. You can request these by emailing our Resourcing Team at jobs@linkhaltd.co.uk and detailing which format you would require.

Please note that CV's will not be considered.

Please note should an internal applicant be successful in applying for this position on either a seconded or permanent basis, they will move to the terms and conditions associated with the role for the duration of the time they are in post. The terms and conditions are outlined in the advert above, and in the job description.

Link is an equal opportunities employer and we welcome applications from all sectors of the community. Our offices are fully accessible to wheelchair users and we will interview all disabled candidates who meet the essential criteria.