Senior Data Administrator - College Hub - 107944 - Grade 5

Position Details

College of Medicine and Health, College Hub

University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary is normally in the range £30,062 to £31,900, with potential progression once in post to £35,883

Grade: 5

Full Time, Fixed Term contract up to September 2028

Closing date: 29th September 2026

Our offer to you

People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university. We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.

We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential. With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.

We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate. We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.

Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements. We therefore welcome discussions on all forms of flexible working. In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme. We also have three high quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site. On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.

Find out more about the benefits of working for the University of Birmingham

Background

The role will be part of Research FIRST (Flexible, Innovative, Research Support Team) which provides expert support for non-CTIMP research and other projects (e.g. management databases, clinical audits and service evaluations). The service is delivered by the core team based at the ITM with direct access to clinical, academic and professional support services from across the Birmingham Health Partners (BHP) ecosystem.

Research FIRST fully supports and manages a range of studies, such as the ELSA study and STRAVINSKY .

The team has expanded rapidly and is now looking for a Senior Data Administrator to support the delivery of our work.

The role will be to predominately support the ELSA (Early Surveillance for Autoimmune diabetes) study, however some support and work on other studies may be required.

The post holder would also be supporting with the preparation and distribution of home testing DBS kits to participants and stock requests for clinics in accordance with the ELSA study working procedures, as well as performing quality control checks on documents and kits as necessary.

Role Summary

The Senior Data Manager is responsible for the administration and collection of clinical research data for one or more study protocols. They provide secretariat services to multi-disciplinary collaborative research group(s) engaged in studies designed to improve the treatment and care of patients. Post holders work closely with the Senior Study Coordinator, Study Coordinator and the Database Developer, ensuring the smooth process of study administration, whilst providing support to colleagues, both inside and outside the team.

The post holder for this role will be primarily supporting a range of type 1 diabetes projects. An active research passport and a knowledge of or experience of working on diabetes studies would be advantageous.

Main Duties

• Ensure smooth day-to day running of the study protocol and data collection. This will involve the postholder ensuring they have a good understanding of how the general concepts underlying the design, conduct and analysis of studies apply to routine management procedures and also how the clinical background and specific research questions being addressed applies to trial administration and data management.
• Responsible for ensuring that study data set(s) are complete, accurate and up to date. This will be achieved by running queries to interrogate trial databases and performing regular, systematic checks of information on the data base(s) and taking steps to correct any missing, contradictory or incorrect data. In addition, the postholder will produce reports and lists on both a regular and ad-hoc basis and manage users within these systems.
• Maintain research & administrative databases to produce clean data sets for statistical analysis. This will involve the management of medical data and operation of complex databases and information systems in order to code and abstract medical data and routine data entry.
• Record and code incoming forms etc, checking for inconsistencies, violations and unusual or adverse events.
• Maintain and circulate coding lists under the guidance of the statistician and Manager/Study Co-ordinator.
• Offer initial guidance on interpretation and the development of new codes for non-routine and ad hoc data.
• Test data entry, validation and report generation applications (i.e. confirming proper functioning of the trial database systems), reporting errors and suggesting modifications as appropriate. This will also involve creating and testing ad hoc data bases, forms and report generation.
• Study management includes general clerical duties by organising collaborative group meetings, acting as a point of contact for external sites for study enquiries, handling petty cash, day to day distribution of study materials, and drug supplies required by external centres.
• Preparation and distribution of study documentation and publicity material for the study
• Conduct literature searches, using initiative to find missing or inaccurate references and to screen suitable papers. Maintain bibliographic databases by entering data, run duplicate checks and produce reference lists.
• Develop and document the standard operating procedures applicable to the work of the post, under the guidance of the study coordinator. Train others in their use.
• Continue to develop and expand study management skills and experience.
• Will cover for the study coordinator / project leader and help supervise junior team members. Assist in the formulation of necessary guidelines and working instructions.
• Supports equality and values diversity, moderates own behaviour to avoid unfair discriminatory impact or bias on others.
• Support the delivery of clinical research in accordance with Good Clinical Practice (GCP), the Declaration of Helsinki, applicable legislation (including, but not limited to, the Medicines for Human Use Clinical Trials Regulations, Data Protection Act 1998, Human Tissue Act), the Research Governance Framework for Health and Social Care, Caldicott principals, and applicable NHS Trust and University policies and procedures, (including, but not limited to the University’s Data Protection Policy, Information Security Policy and Code of Practice for Research) in order to protect the research subject and the quality of each study.

Required Knowledge, Skills, Qualifications, Experience

• A degree (or equivalent) in a relevant biomedical or associated subject, or be able to demonstrate relevant work experience e.g. in study/clinical trial management or as a clinical research nurse.
• An aptitude for large and/or more complex relational databases e.g. SQL Server, REDCap including query/report writing and a full range of data verification, cleaning techniques.
• Experience of using statistics packages such as SPSS, Minitab, BMDP or SAS.
• Understanding of medical terminology and experience in interpreting and coding medical data.
• Excellent all-round office management and clerical skills must include computing and office automation skills (e.g. email, word processing & document layout, the use of mail merge etc).
• Must demonstrate a critical and intelligent attention to detail.
• High standards of accuracy and apply a sound knowledge of the research framework to the work.
• Aptitude for learning and applying new skills to ensure effective support and where necessary cover for the Study Co-ordinator in order to help supervise junior team members.
• Experience of conducting literature or internet searches, finding missing or inaccurate information, and maintenance of bibliographic databases.
• Ability to interact as a team member, as well as working independently, deciding own short-term priorities and timetabling of tasks to meet agreed deadlines.
• Good communication and an excellent telephone manner.
• Maintains regular contact with professional research staff and members of the collaborating group. Handles routine communications (on own initiative) with the clinical investigators, research support staff and others in external centres for the collection of data and resolution of queries.
• Ability to identify potential problems, applying previous experience of general processes and procedures to take decisions.
• Ability to understand policy and procedures and how to apply these.
• Understands the importance of equality and diversity in the workplace.
• Ability to identify and respond to equality and diversity issues in line with relevant university policies and procedures relating to equality and diversity.
Other relevant criteria from our equality and diversity knowledge, skills and experience document .

Further particulars can be found here

Informal enquiries to Saffron King, email: s.king.8@bham.ac.uk

View our staff values and behaviours here

Use of AI in applications: We want to understand your genuine interest in the role and for the written elements of your application to accurately reflect your own communication style. Applications that rely too heavily on AI tools can appear generic and lack the detail we need to assess your skills and experience. Such applications will unlikely be progressed to interview.

We believe there is no such thing as a 'typical' member of University of Birmingham staff and that diversity in its many forms is a strength that underpins the exchange of ideas, innovation and debate at the heart of University life. We are committed to proactively addressing the barriers experienced by some groups in our community and are proud to hold Athena SWAN, Race Equality Charter and Disability Confident accreditations. We have an Equality Diversity and Inclusion Centre that focuses on continuously improving the University as a fair and inclusive place to work where everyone has the opportunity to succeed. We are also committed to sustainability, which is a key part of our strategy. You can find out more about our work to create a fairer university for everyone on our website .