Chief of Staff

The Cabinet Office and HM Treasury (COHMT) operate at the strategic centre of the UK Government, managing a portfolio of circa £5bn to deliver critical policy outcomes. The COHMT Commercial Team?s vision is to be a top-performing function that sets the standard for excellence across the Civil Service. The COHMT commercial team has recently undergone a strategic evolution, transitioning into a highly specialised Commercial Delivery and Operations model. The directorate comprises of two delivery clusters and a third cluster containing central strategy, performance and all enabling functions as well as non-category delivery and commercial portfolio management.

The COHMT Commercial team operates with our core values in mind which are: We are Curious, Collaborative and Kind, we act with Integrity and are Focused on value for money.

This role sits within the Commercial Portfolio, Enablement & Operations cluster and will play a pivotal part in operating alongside the Commercial Leadership Team (CLT) to support the Commercial Directors to deliver their vision of a high performing commercial directorate, delivering optimised commercial outcomes and securing value for money. The role will provide strategic and operational support to the Commercial Directors and Commercial Leadership Team and will have responsibility for the successful function of the Private Office. You will be instrumental in enhancing the overall performance of the Commercial Leadership Team through improving systems and processes, embedding best practice and working to develop best in class Private Office functions. You will be responsible for the line management of the Executive Assistants within the Private Office.

The successful candidate will have overall responsibility for the following areas:

• Responsible for providing high quality, efficient and effective support to the Directors. This will include routinely demonstrating strong organisational skills whilst working at pace, supporting the Directors to ensure priorities are driven forward and communicated both internally and externally.
• Lead the Private Office function to deliver an effective and efficient delivery service, identifying and delivering continuous improvement opportunities to continually evolve service to the Commercial Directors and Commercial Leadership Team.
• Working alongside the Strategy and Planning manager to ensure internal and externally-shared information is well planned and co-ordinated in line with the Directorate communications strategy and approach.
• Governance: Perform directorate governance, including setting agendas for senior leadership meetings, tracking action items, and unblocking internal bottlenecks.
• Responsible for managing, commissioning and collating information required for the Directorate and the team for reporting purposes or in response to high level queries, tracking and completing actions on behalf of the Directors and facilitating and attending meetings as required, including scheduling, preparing agendas and producing minutes/actions.
• Being the spokesperson for the Commercial Directors where necessary and enabling effective responses to commissions.
• Producing high-quality reports, presentations and submissions tailored to the needs of the audience that are clear, with proportionate detail and engaging as required by the Directors.
• Build and maintain positive working relationships in both CO and HM Treasury Private Offices, ensure all commissions are approached with a view of both Departments and all ALBs.
• Provide a full range of secretarial and administrative support to the Commercial Leadership Team (CLT) and Directors, including the organisation of wider team meetings, routine meetings, and away-days - taking control of the logistics, co-ordination of content with suitable contingencies should any issues arise.
• Building strong relationships with internal and external stakeholders and working collaboratively with senior managers and colleagues across the organisation, and acting as a trusted adviser to the Commercial Directors.
• Holding the highest level of confidentiality for the Commercial Directors, including sensitive personal information, future team and Government policy and decisions.
• Supporting the Commercial Director in building a strong team culture and helping to define and embed core team values.
• Manage and develop a team of Executive Officers.
• PQ & FOI Management: Manage and coordinate the drafting and submission of responses for Parliamentary Questions (PQs) and Freedom of Information (FOI) requests on behalf of the directorate.

Essential Criteria

• Demonstrate the ability to proactively oversee the Private Office and run governance structures, providing robust support to ensure the leadership team operates with maximum efficiency.
• Exceptional communication and relationship-building skills, both written and verbal, with the poise to interact with stakeholders across all levels of seniority and provide trusted advice.
• Strong aptitude for drafting comprehensive documents, briefings, and high-standard presentational materials with meticulous attention to detail.
• Maintain composure in high-pressure environments, successfully managing multiple deadlines and competing demands to produce high-quality outputs promptly, including experience managing commissions, PQs, and FOI requests.
• Superior organisational and planning capabilities, operating with independence to effectively balance a diverse range of operational, administrative, and support responsibilities.
• Exhibit strong skills in prioritisation and the capacity to deliver succinct updates, ensuring messages are cascaded effectively to maintain team cohesion and transparency.
• Possess superior organisational and planning capabilities, including the aptitude for drafting comprehensive presentations and documents while monitoring team targets and milestones.
• Display high levels of personal resilience and the capability to remain focused and productive when faced with rapidly evolving requirements.
• Prove capable of rapidly grasping new concepts and delivering results at a significant pace
• Operate with independence, taking full ownership of workstreams while effectively balancing a diverse range of responsibilities.

Additional information:

Cabinet Office policy is that a minimum 60% of your working time should be spent at your principal workplace. For some roles, due to their nature and the business need, this may be up to 100%. Requirements to attend other locations for official business will also count towards this level of attendance.

We'll assess you against these behaviours during the selection process:

• Managing a Quality Service
• Communicating and Influencing
• Delivering at Pace
• Working Together
• Seeing the Big Picture

• Learning and development tailored to your role.
• An environment with flexible working options.
• A culture encouraging inclusion and diversity.
• A Civil Service Pension which provides an attractive pension, benefits for dependants and employer contributions of 28.97%.
• A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30.

Job contact :

• Name : COHMT Private Office
• Email : cohmtcommercial@cabinetoffice.gov.uk

Recruitment team

• Email : cabinetofficerecruitment.grs@cabinetoffice.gov.uk