Information Governance and Records Manager (Band 4/HEO)

As a UK regulator, HSE collects, processes, and produces a large amount of information relating to our regulatory activities. We have legal obligations as a government department to ensure that we are managing this information in accordance with our statutory obligations and can be both accountable and transparent in our decision making. HSE?s Bootle-based Information Management Team (IMT), is responsible for providing advice and guidance on the effective management of information across the organisation.

As part of the Information Management Team, the post holder will be responsible for managing the governance of HSE?s records and information management estate including architecture, compliance, data discovery, configuration changes, building capability across the organisation, and working with system engineers and developers to make sure Knowledge and Information Management (KIM) best practice is incorporated in IT system implementation.

The role will also support HSE?s strategic direction for data and information management, providing a centre of expertise and control in HSE and will provide advice and support on all aspects of information management and governance, supported by a programme of training and development to improve Information Management skills across the organisation.

Part time working hours are available for this role. We can accept part time applicants who can commit to working a minimum of 30 hours per week.

Key Responsibilities

• Support HSE?s Departmental Records Officer (DRO) to fulfil HSE?s legal obligations under the Public Records Act by assisting in the management and assurance of HSEs Information Lifecycle from a records creation to disposal.
• Develop and manage HSEs information architecture plan including structure, navigation and security in line with HSE and central government information management and governance policies.
• Assist in the development of policies and procedures required to support HSE?s compliance with information management legislation (e.g. Public Records Act, DPA, UK GDPR, etc.), including acceptable use, compliance, copyright, and business rules criteria.
• Support HSEs Information Asset Owners and Data Protection Officer, helping to develop and manage an information management (IM) compliance framework by providing assurance and guidance to senior leaders on IM compliance considerations including risks, vulnerabilities and controls.
• Actively engage with KIM professionals across government and other stakeholders to develop own knowledge and advise and support HSE on emerging issues and trends. Work with IMTs Training and Comms manager to use this knowledge in the support and development of HSE KIM standards, training and communications.
• Lead a team of KIM specialists including direct line management, with responsibility for your team's overall performance and development.
• Fostering a culture of continuous improvement and modernisation within the team by actively identifying areas, systems, and processes where improvements could be made. Support in the implementation of these improvements by building capability within the team to deliver effective change, enabling knowledge transfer where required.

Essential Skills and Criteria

• Proven records management experience and the demonstrable application of Knowledge and Information Management (KIM) policies, processes, and legislation (e.g. Public Records Act)
• Proven experience of managing the KIM functions (e.g. permission/access management, retention controls, sensitivity and metadata labelling, etc.) of Electronic Document and Records Management Systems (EDRMS) (e.g. Microsoft SharePoint)
• Experience of using management and reporting tools (e.g. MS Purview, eDiscovery, etc.) to deliver knowledge and information management services (e.g. conducting investigation or public inquiry searches, applying legal information holds, applying retention policies, etc.)
• Demonstrable understanding of Information Management and Information Governance legislation (UK GDPR, DPA, etc)
• Experience of administering and supporting the completion of information governance activities and processes (e.g. Data Protection Impact Assessments (DPIAs), Record of Processing Activities (ROPAs), etc.)
• Proven ability to plan, problem solve, prioritise workloads, and the ability to communicate effectively in a range of styles to both internal and external stakeholders at all levels

Hybrid Working

At HSE, we are proud to be able to offer our people the opportunity to work in a hybrid way which combines working from home and the office. This is a voluntary, non-contractual arrangement, and your allocated office will be your contractual place of work. There will be a requirement to travel to the office for various activities, e.g., collaborative working, supporting and training colleagues. If hybrid working is suitable for you and your role, you will be expected to attend the office, or other business-related site, for 60% of your working week. The arrangements will be determined primarily by business need, but personal circumstances and other relevant circumstances will also be taken into account.

Therefore, we would encourage candidates to consider if the commute from home to the office is a feasible distance to travel before making an application. Please note that if you are successful, hybrid working will be discussed prior to taking up the post.

Travel

As you will be working as part of a Bootle based team, it should be assumed that the successful candidate (if not already Bootle based) will be required to attend Bootle Head Office, on average, 2-3 days every 6-8 weeks. For details of HSE locations please see here HSE Offices

We'll assess you against these behaviours during the selection process:

• Changing and Improving
• Managing a Quality Service
• Communicating and Influencing

We'll assess you against these technical skills during the selection process:

• Government Knowledge and Information Management (GKIM) profession Skills Framework - Records Management - RM12 - Records Lifecycle - Working
• Government Knowledge and Information Management (GKIM) profession Skills Framework - Generic GKIM Skills - OR07 Applying Relevant Legislation ? Working

We only ask for evidence of these technical skills on your application form:

• Government Knowledge and Information Management (GKIM) profession Skills Framework - Records Management - RM12 - Records Lifecycle - Working

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity

We invest in our people with;

• Competitive rates of pay
• Access to the highly competitive Civil Service Pension Scheme to which HSE contribute 28.97% far more than in the private sector.
• Family friendly policies and working hours to help balance your home life and career
• Carer friendly policies to help create a supportive working culture
• 25 days annual holiday increasing to 30 days after 5 years' service, plus bank holidays and 1-day Civil Service privilege leave
• Parental leave benefits
• As a member of HSE you will gain access to a wide range of fantastic benefits that you can take advantage of such as the Cycle to Work Scheme, E-Gift Cards, and Vouchers via our partner EdenRed.

Job contact :

• Name : Gary Rooney
• Email : gary.rooney@hse.gov.uk

Recruitment team

• Email : HR.Resourcing-Team@hse.gov.uk