Admin Assistant Theatres Anaesthetics and Critical Care B3

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.

The role:

An exciting opportunity has arisen to join the Administrative Team within Theatres, Anaesthetics and Critical Care. This is a busy and dynamic department operating within a fast-paced healthcare environment. The successful candidate will provide comprehensive administrative support to the Senior Charge Nurse teams within Critical Care and Theatres, helping to ensure the smooth and efficient running of the service. We are seeking a motivated and organised individual who can prioritise their workload effectively, work independently when required, and contribute positively as part of a wider team.

This role does not meet the eligibility criteria for a Skilled Worker visa or a Heath and Care Worker visa. NHS Greater Glasgow and Clyde (NHSGGC) is unable to provide candidates or employees with a Certificate of Sponsorship (COS).

Duration, Location, and Working Pattern:

Permanent, Part-time - 30 hours per week

Shift pattern - Monday to Friday

Base location - North Sector based, Glasgow Royal Infirmary

Key responsibilities:

• Provide comprehensive administrative support to Senior Charge Nurse teams.
• Assist with a range of day-to-day administrative duties.
• Support the smooth and efficient running of the service.
• Maintain accurate electronic filing systems.
• Update and maintain employee records using electronic systems.
• Work independently and as part of a multidisciplinary team.
• Effectively prioritise workloads within a busy environment.

Knowledge, training, qualifications and/or experience required to do the job:

Essential

• Strong organisational and administrative skills.
• Excellent communication skills.
• Ability to prioritise workload and meet deadlines.
• Ability to work independently and as part of a team.

Desirable

• Audio typing experience.
• Experience of SSTS (Payroll Management System).
• Experience of eESS (Electronic Employee Support System) for updating employee records.
• Experience maintaining electronic filing systems.
• Proficient in Microsoft Office 365 applications, including Word, Excel, PowerPoint, Microsoft Teams, SharePoint and Outlook.
• Experience using Electronic Patient Information Systems, such as Clinical Portal, TrakCare and CareVue.
• Experience using HR Portal.
• Experience using OPERA.

What we offer:

We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.

As an NHS Scotland employee, you will be entitled to:

• A minimum of 27 days annual leave, increasing with length of service, plus public holidays
• Membership of the NHS Pension Scheme, including life insurance benefits
• Salary Sacrifice Car Benefit Scheme
• Development opportunities including study bursaries, e-learning and classroom-based courses
• Enhanced pay for working public holidays
• NHS discounts on a wide range of goods and services
• Confidential employee support and assistance, including counselling and psychological therapies

Interested?

If you would like to find out more, we would love to hear from you.

For an informal discussion, please contact:

Elizabeth MacKay, Service Support Manager - Elizabeth.MacKay@nhs.scot

Details on how to contact the Recruitment Service and the Recruitment Process: Information for candidates

This vacancy may close early due to a high volume of applications. We recommend applying as soon as possible to avoid disappointment.

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• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you, not an AI tool.

NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as “various”, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.

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